How To Ensure Data Security in Dental Imaging

July 6, 2023 | 3 min read

You’re using a secure, HIPAA-compliant EHR and patient communication application. But what about your dental imaging software? If you have been running a legacy one that came with your imaging equipment and the provider hasn't offered updates for a while, you could be putting your patient data and reputation at risk.

The Importance of Data Security in Dental Imaging Software

Dental imaging software security is crucial because it stores sensitive patient data, such as X-rays, photos, and treatment plans. To maintain HIPAA compliance, you must protect the information from unauthorized access, use, disclosure, disruption, modification, or destruction.

A data breach can be very costly for a dental practice. Besides hefty penalties, you risk diminishing patient trust, tarnishing your reputation, and losing patients to your competitors. You may have to pay for remediation actions (e.g., credit monitoring for affected patients), face lawsuits, and experience costly downtime.

How Dental Imaging Software Providers Protect Patient Data

Modern cloud-based dental imaging software providers recognize the importance of data security. They have taken steps to ensure patient data confidentiality and compliance with privacy regulations by:

  • Using encryption to protect patient data in use, in transit, and at rest.
  • Offering strong access control capabilities so only authorized personnel can view, edit, and share patient data.
  • Meeting the highest data security standards, such as NIST-800 and SOC 2.
  • Staying current with HIPAA requirements to ensure compliance.
  • Conducting regular security audits to identify and address vulnerabilities.
  • Providing ongoing monitoring and implementing a robust incident response plan.

tab32’s Imaging Studio™ is built on our secure platform architecture using Google Cloud Platform (GCP) to leverage the tech giant’s immense data processing capabilities, AI-powered analytics, and advanced threat detection and elimination technologies. We also integrate the following features to enhance secured access:

  • Frequent third-party audits ensure our cloud providers meet the highest security standards.
  • Using Google login to authenticate users and grant access to our system.
  • Managing our environment with the Google Infrastructure to ensure enterprise-grade security.

Imaging Data Security Best Practices

Here are some tips and best practices you can implement to protect your patient’s imaging data:

Ensure Secure Access to Your Systems

Systems and networks are interconnected in today’s digital world, and your IT infrastructure is only as strong as the weakest link. As such, you must ensure secure access to all platforms and applications.

Also, perform timely and frequent software updates to install the latest security patches. Enforce a strong password policy, set up multi-factor authentication (MFA), and implement access control to ensure only authorized users can see sensitive information.

Implement a Backup and Recovery Plan

Is your imaging data part of your backup and recovery plan? Having the ability to restore your infrastructure at the drop of a hat is critical to building business resilience and preventing costly downtime from impacting your reputation and income.

A trusted cloud-based dental imaging software provider will likely have built-in backup procedures and redundancy to protect data from natural disasters and cyberattacks. Work with your vendor to ensure all your bases are covered.

Provide Security Awareness Training

Your staff handles a lot of patient information, including those processed through your dental imaging software. Ensure they understand the sensitive nature of the data and the security protocols they must follow to stay HIPAA compliant

Implement comprehensive onboarding training on your privacy guidelines. Build a security-first culture by sharing frequent updates and reminders. Also, don’t overlook employee offboarding to revoke all access to patient data when a team member leaves your practice.

Use a HIPAA-Compliant Cloud Storage Solution

On-premise storage solutions are prone to attacks and outages. Plus, it’s challenging to keep up with fast-changing regulations. When you use modern cloud-based imaging software like tab32, secure data storage is already baked into the solution.

Our cloud-native platform is built from the ground up to exceed the security requirements of modern dental practices. Dentists around the country trust us with 5+ million charts, 40+ million process notes, 250+ million documents, 100+ million X-ray images, and 30+ million treatment plans.

Learn more about Imaging Studio and request a demo to see how we can help you keep your patient imaging data secure.

Book a demo now!

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